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5 Steps to Implementing a Flexible Working Policy

  • 12th Dec'22

A recent study shows that a flexible working model is crucial for employee retention, higher engagement, and productivity. The pandemic taught us to work from anywhere in the world. Employees who require to work full-time are ready to switch to companies with flexible working models. 

Flexible working schedules prevent burnout, boost productivity, and create a healthy work-life balance. Flexible schedules are more important for working parents and people with additional personal responsibilities. Don’t you like avoiding rush hour traffic, unnecessary commuting hassles, and having extra family time?

From a business perspective, it makes sense to adopt flexible working policies. An organization can hire talent without geographical barriers, save time and money, and foster sustainability. It’s a win-win for both the employer and the employees. 

Before adopting a flexible working policy, a business needs to rethink how is a flexible working- policy implemented and what it aims to achieve. A good policy reflects company values and caters to employees, clients, and stakeholders. 

 

How is a flexible working policy implemented?

 

The biggest challenge with a flexible working policy is its efficient implementation. Design policies that align with individual and organizational goals. As an organization, you can take the following steps to implement a flexible working policy effectively with long-lasting results.


Clearly define the objective.

  • Spend sufficient time and money to carefully research the kind of flexible model that will be profitable for the organization. You can also take input from managers and have a mutually beneficial discussion about the policies.
  • Lay out clear goals and guidelines in the form of a manual, a company newsletter, or a general email.

  • Conduct webinars and training: To make the employees understand the policy, provide appropriate training and seminars.

  • Train the manager to set up flexible working schedules for their team members according to their roles and requirements.

  • Take substantial time for the trial and error phase before solidifying the contracts.


Provide adequate resources

  • Invest in the latest technology to create a knowledge portal and a database to give access to relevant work-related information.

  • Make sure to have adequate security measures in place. For example, If an employee uses a public wifi system to work, he is putting the company data at risk. Ensure a secure network to work from anywhere.

  • Put in place a system that records employee information, working hours, and productivity for the company to monitor their performance.

  • Use technology for efficiency, not to track employees- set specific times for sending emails and work calls. 

  • Compensate for work-from-home setups such as laptops, internet bills, and ergonomic chairs.


Effective communication

  • Establish channels for effective communication.

  • The management must be accessible to its employees regarding their concerns.

  • To avoid miscommunication, have frequent check-ins, review meetings, and updates.

  • Organize fun activities, company days, and virtual events to establish employee camaraderie.


In-office and at-home flexibility alternative

  • Flexible work doesn’t imply only remote work. It also means flexible office work schedules.

  • Some people have a lot of distractions at home, and some don’t have adequate resources to work from home. Give the employees an option to choose between remote working and in-office work.

  • To provide flexible working arrangements for in-office employees, set up a 4-day workweek plan or compress the number of work hours.

  • Have a results-oriented outlook- measure employee performance by output and goals met, not by the number of hours spent at work. It enhances employee engagement and efficiency.

 

Monitor and take constant feedback 

  • Keep monitoring the policies by taking constant feedback and input from employees.

  • Use relevant data to evaluate current policies.

  • Have audits to find out the inefficiencies and regulate the system accordingly.

  • Have frequent discussions with employees to ensure their wellness.


 

Conclusion

A flexible working policy is a necessity in the current economic scenario. It gives the benefit of creating a balance between personal and professional schedules. An employee must understand why the company is moving towards the flexible model. Have appropriate training to make the staff understand how is a flexible working policy implemented.

Have definable goals, procedures, and expectations. Provide adequate knowledge and tools to the employees. Establish communication and keep track of the progress.

Flexible working promotes a healthy work-life balance. It fosters employee well-being, and happy employees are more productive, engaged, and committed to their work. As an organization, you must modify and implement policies according to recent times.

 

Shellye is committed to helping people from diverse backgrounds achieve their career and life aspirations. The content published above was made in collaboration with our members.

 

Shellye Archambeau is determined to help you with all possible strategies to climb the ladder of success. She values your feedback. Do mention them in the comment section below.

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